Privacy Policy
The Andrology Company (“We”) are committed to protecting and respecting your privacy.
This policy (and any other documents referred to in it) sets out the basis on which any personal data we collect from you or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act, the data controller is The Andrology Company with registered address at: Suite 7 Exhibition House, Addison Bridge Place, W14 8XP and a Company Limited by Guarantee Registered in England Number 08622890.
The Andrology Company understands that your information is entrusted to us and we are committed to protecting and respecting your privacy. To this end the Company complies with data protection legislation and with clinical confidentiality guidelines. This privacy policy is designed to tell you about our practices regarding the collection, use, storage and disclosure of personal information that we hold about you and which you may provide when either contacting us for an enquiry or registering with us to use or access our services.
When we refer to “personal information” in this policy we mean information that could or has the potential to identify you as an individual or provides information about you. Accordingly, we may hold and use information about you as a customer, a patient, or in any other capacity, for example, when you visit our websites, complete a form, access our services or speak to us.
Security of your personal information
We endeavour to protect all information we hold about you by ensuring that we have appropriate security measures in place to prevent unauthorised access, information being lost, destroyed or damaged. We conduct audits to monitor our compliance to Information Security and Data Protection acts.
In the usual course of our business, we may use third party organisations to support the essential delivery of our services. This may be to support IT systems in which your information is stored or for the purposes of debt collection, transportation and storage of information and confidential destruction.
Where a third party data processor is used, we ensure that they operate under contractual restrictions with regard to confidentiality and security in addition to their obligations under the Data Protection Act.
Personal information you provide to us is held on a secure server in locked information centres and is encrypted wherever possible. Information is kept for as long as is reasonably necessary. Some IT service providers may host data in servers located outside of the EEA using cloud solutions. Where this is the case we have implemented appropriate security to protect the personal information you disclose to us from loss, misuse, unauthorised access, disclosure alteration and destruction.
Information collected when you contact us to enquire about our services
When you contact us to enquire about a service or a product, we will collect personal information about you to enable us to provide you with the information that you have enquired about. Information collected will be kept securely and only accessed by those individuals responsible for ensuring you are provided with the correct information about our services.
Telephone calls
In the interests of training and continually improving our services calls to The Andrology Company and its agents may be monitored or recorded. Private calls to and from patients in our clinics are not recorded.
Health Information collected during treatments and services
Where sensitive clinical information is collected, it will be kept confidential and secure and will only be disclosed to and received from those individuals involved with your treatment or care, or to their agents and, if applicable, to any person or organisation who may be responsible for meeting your treatment expenses or their agents. Information may be provided to external service providers and regulatory bodies for the purpose of clinical audit to ensure the highest standards of care and record keeping are maintained.
Research – The Andrology Company carries out internal audits and initiatives to help ensure that patients are getting the best possible outcomes from their treatment and care. The Company will use your personal data in order to monitor the outcome of your treatment by us and any treatment associated with your care, including any NHS treatment. The highest standards of confidentiality will be applied to your personal data in accordance with data protection law and confidentiality. Any publishing of this data will be in anonymised statistical form. Anonymous or aggregated data may be used by the Andrology Company, or disclosed to others, for research or statistical purposes and registered with such bodies.
Information entered onto the Andrology Company website
Please be sure to read this entire privacy policy before using or submitting information to the Company’s website.
The website is controlled and owned by the Andrology Company referred to in this privacy statement as ‘we’, ‘us’ or ‘our’.
By using the site, you agree to the terms of this Privacy Policy. Whenever you submit information via the site, you consent to the collection, use, and disclosure of that information in accordance with this Privacy Policy.
What personal information do we collect from you when you access our website and when?
We may collect and process personal information when you:
- register to use our website
- enquire about any of our services or treatments
- register or book to receive any of our services or treatments
- fill in a form
- complete customer surveys on our website
- post material on the site
- participate in a competition or promotion sponsored by us.
- if you contact us, we may keep a record of that correspondence.
We may also collect sensitive information about you related to your health that you have entered into a web form, emailed via our website or relayed in a telephone call to us. Please note that information sent through a web form enquiry or via email is normally unprotected until it reaches us.
The security ofiInformation entered via the website & where we store your personal data
Data transmission over the internet is not completely secure and we cannot guarantee the security of your personal information or other data transmitted to or from our website; any such transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
The collection, use, and disclosure of data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. In these cases we have implemented appropriate security measures in compliance with the EU Data Protection Directive to protect your personal information. By submitting your personal data, and in providing any personal and/or sensitive information to us, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
How do we use your personal information provided through our website?
Your personal information will be kept confidential and secure and only used in connection with the Andrology Company services for the purpose for which it was collected and in accordance with our requirements under data protection legislation and clinical confidentiality guidelines. Sensitive information related to your health will only be used: to enable our employees to provide you with information and services appropriate to your interests and preferences or to enable contracted service providers to provide you with services relating to our communications with you or in connection with any medical treatment which you may be receiving or seeking advice. Any personal information you provide will be held for as long as is reasonably necessary having regard for the purpose for which it was collected.
We may use your personal data for some or all of the following reasons:
- To provide various Andrology Company services and to allow you to ensure that content from our site is presented in the most effective manner for you;
- To provide you with information, products or services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes;
- To carry out our obligations arising from any contracts entered into between you and us;
- To allow you to participate in interactive features of our service, when you choose to do so;
- To notify you about changes to our service.
What do we do with any non-personal information collected when accessing the website?
Other non-personal information which you submit may also be collected to enable us to better understand our customers, improve our website, general marketing and to help provide a better experience of our services. We may also use other companies to set cookies on your website and gather cookie information for us – please refer to the information detailed below. From time to time we may also analyse Internet Protocol (IP) addresses or other anonymous data sources too.
Recent changes in european legislation
In line with recent changes in European legislation, UK law now requires website operators to ask for a website user’s permission when placing certain kinds of cookie on their devices for the first time.
Where consent is required, the law states that it should be “informed consent”. This increases the onus on websites to ensure that visitors understand what cookies are and why website operators and others want to use them.
Here at the Andrology Company we are committed to providing the best digital service to our visitors whilst protecting their privacy, and are happy to share our position on the recent changes in cookie law.
What are Cookies?
Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences and generally improve the user experience.
They can also help to ensure that adverts you see online are more relevant to you and your interests.
Marketing
If you have consented to our processing your personal information for marketing purposes, we may send you information about our products and services which may be of interest to you.
You have the right to ask us not to process your information in this way at any time. If you no longer wish to receive web based marketing information you can unsubscribe by emailing unsubscribe@theandrology.co.uk. For non-web based marketing information please write to:
Data Protection Officer
The Andrology Company
Suite 7 Exhibition House
Addison Bridge Place,
London, W14 8XP
Third party websites
Our website may contain links to other websites which are outside of our control and are not covered by this privacy policy. If you link to these websites we encourage you to read their own privacy policies which may differ from ours.
Fraud
Information may be disclosed to others with a view to preventing fraud or to assist in police investigations in line with the Data Protection Act.
Accessing and updating your information
You have the right to access information held about you. Your right of access can be exercised in accordance with the Data Protection Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. At any time you can request a copy of the information that we hold about you, including copies of your medical records (where relevant), by contacting:
Data Protection Officer
The Andrology Company
Suite 7 Exhibition House
Addison Bridge Place,
London, W14 8XP
If your details change or are incorrect please let us know.
Changes to our privacy statement
We keep our privacy policy under regular review and as a result it may be amended from time to time without notice. As a result we encourage you to review this privacy statement regularly.
Contact
If you have any questions in relation to our privacy statement please contact:
Data Protection Officer
The Andrology Company
Suite 7 Exhibition House
Addison Bridge Place,
London, W14 8XP